REGISTRATION INFORMATION

Regulations
The following notes on the regulations concerning applications for admission to the examinations are published for the guidance of candidates:

    1. Completed application forms for the Fellowship examination must reach the COECSA Secretariat no later than 5.00pm on the closing date, which is approximately FOURTY DAYS before the exam is held. Late applications will not be considered.
    2. The examination application form must be accompanied by the examination fee and certification as is required by the regulations. If you cannot supply all the relevant information you must contact the COECSA Secretariat or supply a covering letter as to the reasons why. All information must be sent within 14 days after the application closing date, if not before, otherwise the candidate will be withdrawn from the examination and forfeit their examination fee.
    3. Upon receipt of applications the COECSA Secretariat will send all candidates a written receipt of application. Detailed instructions including examination dates and centers will be dispatched to all candidates within ten days after the closing date.
    4. Applicants wishing to withdraw or defer their examination must notify the COECSA Secretariat in writing by 4.00pm on the closing date for receipt of applications.
    5. Fees refund or transfer after this time will be subject to 20% administration fees.
    6. If need be, applicants must apply for entry visas for the relevant country of examination in good time prior to the date of the examination. If a candidate is denied a visa after the closing date of receipt of applications they will forfeit their examination fee. If written evidence of the refusal of a visa is provided, the COECSA Examination and Accreditation Committee will consider requests for candidates to defer their examination, subject to 20% administration charge.
    7. Candidates unable to attend an examination will forfeit their examination fee. In exceptional circumstances, the COECSA Examination and Accreditation Committee will consider requests to defer a candidate’s entry to the next examination sitting subject to receipt of written supplementary evidence (e.g. a medical certificate, a death certificate for a close family member) and subject to a 20% administration charge. Please note that lack of preparation is not considered a suitable reason to withdraw or transfer an examination entry.
    8. All candidates will receive feedback regarding their individual performance in the examinations.
    9. Results are posted by First Class Mail with the Pass List being displayed on the College Website. Results are only released upon approval of the Senior Examiner. We regret that examination results are not available by telephone or email.

ELIGIBILITY AND LANGUAGE REQUIREMENTS

 

A medically qualified candidate will be eligible to sit the examination provided that he/she is a qualified Ophthalmologist having successfully completed the M.Med (Ophth) degree or its equivalent from a recognized institution.

All examination by the Eastern Africa College of Ophthalmologists are conducted in English.

The following notes on the regulations concerning examinations are published for the guidance of candidates:

  • Clinical Examination procedures unless notified, candidates are not permitted to use calculators in any section of the examinations.
  • Candidates are forbidden to communicate in any way with, seek assistance from, give assistance to, or interfere with the work of other candidates or the
    examiners in the examination rooms or elsewhere during the period of the examination, or indulge in any other form of unfair practice.
  • Candidates are advised to read the Cheating Guidelines regarding examinations.
  • Candidates are not allowed to use mobile phones. All mobile phones must be switched off and cannot be used as a method of time keeping. Clearinstructions will be given to candidates regarding the timing of the examination.
  • All candidates’ ID will be checked at the beginning of the examination and candidates will be required to sign a register for all examinations.
  • For clinical examinations, all candidates are required to present themselves in good time and are required to wear name badges throughout the examination.
  • For clinical exams candidates must be appropriately dressed. No candidate is allowed to leave the examination stations once the examination has commenced to avoid disruption to the cycles.
  • Candidates deciding to leave the examination station will not be permitted to re-enter the examination station.
  • Candidates wishing to go to the toilet must do so before the examination cycle begins.
  • No books, written material or electronic equipment are allowed on the candidate.

CHEATING
You may not take the following into the examination stations:

  • Bags & Coats – these should be place outside the examination area. We do not take responsibility for items left in the Examination area.
  • Electrical equipment. All mobiles phones must be switched off
  • Calculators Alarms on watches/clocks must be turned off

NO CANDIDATE IS ALLOWED TO TALK TO, PASS INFORMTION TO, OR SIGNAL TO A CANDIDATE WHILST THE EXAMINATION IS IN PROGRESS.
It is a serious disciplinary offence to attempt to impersonate another candidate or to have another person impersonate you during any part of the examination/s.
Cheating, (whether attempted or successful) will be penalised very severely by the Examinations Committee of COECSA. The following are all considered as attempts on cheating:

  • Copying
  • Talking
  • Passing notes
  • Bribery
  • Unauthorised access to exam materials
  • Taking unauthorised material into the examination
  • Discussing clinical cases with candidates (if they themselves have not yet sat
  • their clinical examination)
  • Claiming ignorance of any examination regulations
  • N.B. This list is not exhaustive

In the event of cheating (whether attempted or successful), the candidate may be disqualified from taking the examination for a number of years or be put forward to a disciplinary board that will make a final decision on the outcome.